商务英语情景口语: 会议议程

时间:2016-01-26   栏目:商务英语对话  点击:
M: Please let me see the draft of what you have put together for Monday's meeting.

F: I'm still working on the agenda, there will be a lot to go over on Monday. Here's what I've got so far.

M: Do you think we will spend more than twenty minutes in the opening? I think it should be pretty simple.

F: It shouldn't take too long, but there will be a lot of dignitaries at the meeting. In the opening exercises, it is protocol to spend a little time to recoginise them. I reckon it should take about half an hour before we can even get to the minutes.

M: Really? Well, at least the minutes shouldn't take too long to review. There shouldn't be a lot of active business left over from last meeting.

F: True. After review and acceptance of the minutes, we have several committee reports. Old business won't take up too much time, but sometimes the committee delegates can be a little verbose… Is there where we can limit their time?

M: We can set a five minute report time with a three minute question and answer afterwards.

F: That's not good. Q&A always stretch out the time, because people usually get stuck on some irrelevent point, we'll lose control of the meeting if we open it up to questions too early.

M: True. Well, imposing an eight minute limit on the committee reports then, we'll save Q&A until right before closed session.

F: Sounds good. Overall, we can probably keep the meeting under two hours.

M: Let's hope!请让我看下你起草的周一会议议程安排.我还在弄会议议程,周一要有很多事情要做.这是我目前已经完成的部分.你认为我们开幕式发言需要20多分钟吗?我认为应该非常简短.是不应该花很长时间,但是会上有很多高管出席.开幕式上,从礼节上讲需要花点儿时间让大家认识下他们.我计算过应该需要半个小时左右才能进入会议纪律环节.真的吗?那好吧,至少不要花太多时间评议会议记录.上次会议之后应该没有留下太多的后续工作.是这样.在评议和接受会议记录后,我们还有几份委员会的报告要看.遗留问题不会占太多时间,但有时委员会代表会很啰嗦…有没有办法限制一下他们的时间?我们可以设定报告时间为5分钟,随后是3分钟的问答时间.这样不好.问答总会拉长时间,因为人们通常会就无关的论点说个没完.如果我们会上过早让大家提问,我们会失控的.确实如此.那我们给委员会报告限定8分钟,这样把问答时间拖到会议结束之前.这样还不错.总的来说,我们很可能把会议控制在两小时之内.希望如此! Draft: a rough written version of something that is not yet in its final form 草稿;草案;草图